Colwich Computer Club. 

Making Cards In A Word Document

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To print the ready the made demo Xmas card file, first CLICK HERE to download it as a Word document and then proceed with the following instructions on the open document. (Click Here for a Birthday Card Or Click Here for a get well card. Select File from the toolbar at the top of your screen then – “Print” – The menu screen should open up similar to the illustrated picture bearing in mind that it will be different on different machines.

Next Select the “Pages” Radio Button and in the box next to it type 1,2 then on the other side where it says “Pages Per Sheet” select 2 pages and click OK to print.

Then to print the inside of the card re-insert your first printed page with picture uppermost and nearest to the printer and then proceed as before, but type 3,4 in the boxes instead of 1,2, before clicking selecting “2 Pages Per Sheet” and OK to print.

Hopefully this will print the inside of the card on the back of the already printed card front. It may take several attempts before you get the paper the correct way round to print inside and out properly. Instead of paper it is easy to buy lightweight card in A4 size of around 180 to 250 gram either in small packets from many high street shops or loose from a more commercial office stationers. Coloured card is also readily available. Make sure you do not buy very heavy card as some home printers may not handle it. When you fold the finished card into two it will of course be a more normal A5 size.


To Create Your Own Card Designs.

First of all you need to change the page size of the Word Document from the default setting of A4 to A5. Select “File – Page set Up - Paper Size – Paper Size – Drop Down Box – Select A5”. With more experience you can also change the margins of the page so that the design will go closer to the edge, but this will b very dependant on your own printers capabilities.

Next make sure the “Drawing Toolbar” is operational.

At the top of the screen Click “View – Toolbars” and make sure the box next to “Drawing” is ticked. A new Toolbar Row will then appear on your screen.

The first “Draw” instruction enables lines to be drawn and next to it is the “Auto Shapes” which will give “Callouts” that are the familiar dialogue boxes in cartoons that look like a little cloud shape. There are others such as Banners, Stars and Basic Shapes, Etc. These are all basically “Text Boxes” and text can be added very simply by normal typing controls and altered as regards font colours, size, styles, etc. You can also fill the background of the boxes with the little paint can on the toolbar.

The text boxes can then be dragged around the page for easy positioning. The border thickness and colour of these text boxes can be altered as was done in the garden Design page. Simple Rectangles and Ovals can be drawn using the shapes illustrated on the main Toolbar and text positioned over them as in the Garden design page.

Fancy pre formatted text can be inserted using the WordArt Tool (The large “A”). This text can easily be handled as if it were a picture with regard to positioning on the page and shaping unlike normal text.

With any project on the computer it is always a good idea to save your work every few minutes in case you make a mistake and lose it as you are experimenting with procedures that you are not sure of.

To add ready made pictures from your files go to “Insert – Picture – From File” and select from your source files. You can of course use any that you may have created in the instructional page using “Paint”

Often a picture needs Formatting before it will perform “Nicely” in Word. Highlight the picture and select “Format – Then Picture Or Object  - Layout –  Square – Left.” The Picture Handles round the edges of the picture will now be transparent and the picture can easily be moved as per instructions in the Garden Design Pages using the directional arrows or by using an arrow and the control button at the same time for finer movements. You may well want to resize a picture and this is easily done after the picture has been highlighted.
At the sides and corners you will see the small picture handles (As Above) and if you click (and hold the click) on a corner handle, you can slide it inwards on the picture to make it smaller or larger. This does take practice and is reliant on good mouse control. Also when the picture is highlighted you can crop it to remove unwanted edges of the picture. As you can see from the picture, the Picture Toolbar is active as is the small crop button. (Two Small Crosses 7th button from left) The picture shows cropping from the left to remove the ball. This is done using the picture handles after activating the crop button.

After designing the front of your card move the typing cursor to the beginning of cards design and go to the toolbar at the top of the screen, select – “Insert – Break” and make sure the Page Break Radio Button is Set. This will insert a blank page as the first page of your printout. It may seem odd, but it the easiest way to print cards in word on A4 size card.

Then work on page 3 for the inside of the card.

After designing the inside go to the start of the text for page 3 and insert a blank page again as before with the outer design. Pages 1 and 3 will now be blank with the front of the card on page 2 and the inside on page 4.

Finally make sure you have saved your finished card and to print simply follow the instructions at the start of this page as for printing the readymade Xmas card you downloaded.